Retrieving YubiKeys from Former Staff Members
Overview
- Columbia Aged Care Services uses YubiKeys as a physical form of secondary authentication for systems access.
- All staff who are onboarded with a Google Workspace identity are issued with a YubiKey.
- When a staff member leaves the employ of Columbia, they must return the YubiKey and, in addition the YubiKey must be made inactive immediately.
Staff Yubikey Return Procedure
Please place the Yubikey in the return Dropbox for collection, reprogramming and redeployment by the IT Department.
Dropbox Locations
Strathdale | Willowood | Oberon |
GF Cupboard behind reception | 1F Administration Office | GF Facility Manager Office |
What if the Yubikey is not returned by the team member?
- Contact the person by phone and letter/ email (below)
- Notify the Payroll Team (payroll@cnh.com.au) for wage deduction
Should a staff member leave the employ of Columbia without returning the YubiKey at the time, every effort must be made to retrieve the physical key (each key is valued at approximately AUD$175).
The text in this letter may be used to issue a physical letter to the personal address of the ex-staff member or amended appropriately for an email. As this document is a template, you will not be able to edit it - please click 'File' > 'Make a Copy'.
If sending a physical letter, please issue the letter with a Columbia reply-paid envelope to promote compliance with the request to return the YubiKey.
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